Skip to content Skip to main navigation Skip to footer

City Secretary


Cynthia Daniels – City Secretary, TRMC

Duties & Responsibilities

The City Secretary of Pelican Bay:

  • Implement the directives as assigned by the City Council and City Mayor.
  • Develop policies and procedures to ensure efficient operations of the City Secretary’s Office.
  • Analyze, recommend, and implement improvements to the office’s equipment and facilities as needed and within the office’s budget.
  • Serve as the custodian of City records. Maintain, update, and preserve all historic, public, and legal records of the City in compliance with the Texas State Library and Archives Commission.
  • Maintain emergency record back-ups and procedures.
  • File ordinances, proclamations, resolutions, orders, and records of the City with other governmental entities and agencies as required.
  • Oversee the codification of ordinances into the code of ordinances, once established. 
  • Coordinate with and assist the mayor in maintaining the City’s website and social media pages for all things related to City.
  • Administer and oversee City elections in accordance with the Texas Election Code and the Texas Local Government Code, including posting of legal notices, monitoring of candidate filings and inquiries, canvassing of election results, coordination, and administration of oaths of office.
  • Ensure that all required public notices are accurately processed and published.
  • Coordinate with and assist the Mayor in the agenda preparation for each of the City’s regular and special council, board and commission meetings and workshops requiring compliance with the requirements of the Texas Open Meeting Act.
  • Oversees the recording and preparation of the minutes for each of the City’s regular and special council and board and commission meetings and workshops requiring compliance with the Texas Open Meetings Act.
  • Attends all City Council and board and commission meetings and records all official proceedings.
  • Responsible for receiving all public information requests for the City of Pelican Bay.
  • Certifies and executes official City documents, maintains custody of City Seal.
  • Notary Public.
  • Preparation of the city-wide monthly and annual financial statements, accounts payable,
    payroll, and investing and debt activities.
  • Preparation and monitoring of city-wide operating and capital budgets, including the
    creation of the budget retreat documents, and the final budget document.
  • Coordinate and direct the operations of the purchasing division, including the p-card
    program, formal and informal bids, RFPs, RFQs, city auctions, and coordinating purchase
    agenda items for City Council approval.

 

May be reached by phone at: (817) 444-1234 or in person at: 1300 Pelican Circle, Pelican Bay, Texas 76020

https://cityofpelicanbay.com/wp-content/uploads/2024/09/Approvedbudget_2024.pdf

Back to top